Use this payroll planner to estimate the total cost of employing a team in the UK. Add each employee's salary, pension and overhead assumptions to see employer NI, Employment Allowance impact and total payroll cost live as you type.
| # | Employee / role | Salary (£/yr) | Pension % | Overheads (£) | Employer NI | Pension cost | Total cost |
|---|
Enter each employee's annual salary, pension contribution rate, and any per-employee overheads. The planner calculates the correct employer NI for each individual, adds minimum statutory pension on qualifying earnings, then sums the result into a team payroll view. If Employment Allowance is ticked, up to £10,500 is offset from the total NI bill.
Use the presets to load a typical team profile quickly, then adjust individual rows to match your actual headcount and salaries. The summary panel updates live as you type.
| Component | Rate / basis | Example (£35,000 salary) |
|---|---|---|
| Gross salary | As contracted | £35,000 |
| Employer NI | 15% on earnings above £5,000 | £4,500 |
| Employer pension | 3% on £6,240–£50,270 | £863 |
| Overheads | Your estimate | £0–£5,000+ |
| Total per employee | ≈ £40,363 |
Employment Allowance can reduce the employer NI bill by up to £10,500 for eligible employers (limited companies with more than one employee where the sole director is not the only employee, and most other businesses with a total NI bill under £100,000 in the previous tax year).
Single employee? Use the main calculator for a full breakdown including monthly figures, pension options, and Employment Allowance toggle.
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